Position Overview & Specifications

HR Coordinator – 37.5 Hours Per Week, Denby Head Office.

Job Purpose

To work as part of a team to ensure the timely and accurate completion of HR administration activities covering the end-to-end employee life cycle from recruitment to post-employment. To create and maintain electronic records within the relevant system(s) and individual employee filles. To provide advice and support to employees and managers in response to a range of employee relations matters.

Job Duties

Completion of HR administration activities to support the employee lifecycle including but not limited to:

Supporting the recruitment process through advertising vacancies, screening applications, coordinating interviews and conducting right to work checks
Making offers of employment including issuing of employment contracts and new starter documents
Onboarding new starters to the HR system and creating electronic employee files
Requesting and completing employee references
Processing personal and employment changes, ensuring the correct documentation is completed and systems are kept up to date
Processing leavers, ensuring the correct documentation is completed and systems are kept up to date
Ensuring all systems and files are kept up to date and documents are maintained accurately
Monitoring employee absences in line with the company Absence Management Policy and escalating where required
Supporting and coaching managers on a range of employee relations issues and supporting with casework as required
Ensuring all current and up to date employment legislation is adhered to at all times
Supporting the HR Manager and Head of HR with projects as required
Liaising with the Payroll team and ensuring key information is communicated as required
Maintaining a focus on continuous improvement, standardising processes and streamlining where possible

Supporting as required with other activities, including, but not limited to:

Administration of company cars
Coordination and administration of Occupational Health
Ensuring GDPR compliance is maintained

The Candidate

The ideal candidate will be able to demonstrate the following:

Previous experience in a HR environment with an understanding of core HR processes (previous experience of working in a HR Shared Service desirable)
Experience of working with a HRIS or similar system
Experience of coaching and supporting managers through employee relations issues
A team player with a pro-active approach
Willing to work flexibly and be responsive to wider team and business needs
High levels of attention to detail
Excellent written and verbal communication skills, with the ability to deal confidently with employees, managers and external stakeholders
A CIPD qualification is desirable but not essential

Denby Benefits: